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June 28

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 28th day of June, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; James Fenske, Jail Administrator; Jon Martin, Solid Waste Administrator; Ronald Gregg, Highway Engineer; Carrie Huffman, Interim Auditor/Treasurer; Cristal Adkins, Zoning Administrator; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Root and seconded by Lentz, the Board unanimously approved the agenda

On motion by Dahl and seconded by Bakke, the board unanimously approved the following Consent Agenda:
1. June 14, 2016 County Board minutes, as presented.
2. June 14, 2016 Board of Appeal and Equalization minutes, as presented.

On motion by Root and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Jon Martin, Sanitation, was present.

On motion by Dahl and seconded by Root, the Board unanimously approved the hauler agreement with Winneshiek County Area Solid Waste Agency for the period of July 1, 2016 through June 30, 2017, as recommended by the Solid Waste Administrator.

Bobbie Vickerman, Coordinator/Community Services, representing Human Resources, and James Fenske, Jail Administrator, were present.

On motion by Root and seconded by Lentz, the Board unanimously approved the hire of Jeremy McCready, as replacement full time jailer effective July 15, 2016 at Step 1 of the Law Enforcement Labor Services, Inc. (LELS) union contract at $19.5808/hr. as recommended by the Personnel Committee.

A review of the calendar was done and the following committee reports and announcements were given:
Bakke – none; Lentz – Workforce Development Joint Powers Board, Technology/Land Records/GIS and State Community Health Services Advisory Committee (SCHSAC); Root – Extension – worked on budget, software for the Fair; 4-H has 359 active members; discussed Farm Safety program; and Prestby – Zumbro Valley Health – 50 year anniversary.

Bobbie Vickerman, Coordinator/Community Services, was present.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the 2015 Performance
Measures and authorized submittal to the State.

The Citizen's Input portion of the meeting was opened and closed at 9:30 a.m. as no one was present to speak.

Ronald Gregg, Highway Engineer, was present.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the only bid from Dunn Blacktop Company in the sum of $804,772.19 for the CSAH 11 Resurfacing Project SAP 023-611-012 with Winona County using regular State Aid funds. Fillmore County's portion is $218,692.51.

On motion by Root and seconded by Lentz, the Board unanimously approved the purchase of an HP Z440 computer system with capability to operate a CAD program from the State Contract in the sum of $1,781.29 for the Engineering Tech, Sr. from the Highway Fund as recommended by the Technology/Land Records/GIS Committee.

Committee reports continued: Bakke/Prestby – Highway Committee – update on projects.

Bobbie Vickerman, Coordinator/Community Services, continued.

On motion by Lentz and seconded by Dahl, the Board unanimously approved the purchase of a replacement computer system for the Surveyor from the IS budget as recommended by the Technology/Land Records/GIS Committee.

Cristal Adkins, Zoning Administrator, was present.

On motion by Root and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-032: Amendment to the Fillmore County Zoning Ordinance, Section 612, Shoreland; to bring the ordinance into compliance with the newly
passed buffer law

Zoning Administrator Adkins also noted that she is working on the Granny Pod topic and will bring that back to the Board.

On motion by Root and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-033: Continued participation in the MN Office of State Auditor Performance Measurement program

On motion by Bakke and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2016-034: 2016 Performance Measures with 40% recycling rate

On motion by Root and seconded by Lentz, the Board unanimously approved the budget timeline for the 2017 budgeting process.
LIST

On motion by Dahl and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-035: Referendum for Auditor/Treasurer and Recorder appointed or elected

On motion by Bakke and seconded by Dahl, the Board unanimously approved the Auditor's warrant process as presented by the Interim Auditor/Treasurer.
WARRANT LIST

On motion by Root and seconded by Dahl, the Board unanimously approved the purchase of a Fujitsu F1-7160 Scanner from CDW-G in the sum of $1,265.76 for the Child Support Division of Social Services, Community Services from the Child Support budget as recommended by the Technology/Land Records/GIS Committee.

On motion by Dahl and seconded by Lentz, the Chair adjourned the meeting at 10:43 a.m.