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June 14

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 14th day of June, 2016 at 3:00 p.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Terry Schultz, Building Maintenance Supervisor; Ronald Gregg, Highway Engineer; Thomas Kaase, Sheriff; Derek Fuglestad, Patrol Sergeant; Scott McConkey, Office of Traffic Safety Law Enforcement Liaison; Jessica Erickson, Director of Nursing; Neva Beier, Social Services Manager; Cristal Adkins, Zoning Administrator; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

On motion by Root and seconded by Lentz, the Board unanimously approved the amended agenda.

On motion by Lentz and seconded by Root, the Board unanimously approved the following amended Consent Agenda:
1. June 7, 2016 County Board minutes, as presented.
2. Street closure for Saturday, July 9th for the City of Ostrander for Uffda Days, closure of Main Street/County #1 from South Street to 3rd Street for the evening hours.
3. Closure of County 25 in Peterson, MN for Gammel Dag Days on June 17, 18, and 19, 2016 as recommended by the Sheriff and Highway Engineer.

On motion by Bakke and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

Terry Schultz, Building Maintenance Supervisor, was present.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the quote from Winona Heating and Ventilating, Inc. (WHV, Inc.) for courthouse roof repairs for two separate areas in the sum of $2,697.00 and a third area in the amount of $3,468.00, for a total of $6,165.00 as recommended by the Facilities Committee.

On motion by Dahl and seconded by Root, the Board unanimously approved the quote from Perfection in Every Direction in the sum of $1,200 for courthouse external insulation and finish system (EIFS) repair, as recommended by the Facilities Committee.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the recommended bank signatures in the Auditor/Treasurers office.
LIST

The resolution concerning the Auditor/Treasurer ballot question regarding appointment was discussed. Vickerman was asked to review the questions with the Secretary of State for wording options.

Ronald Gregg, Highway Engineer, was present.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the low bid from A & H Co., Inc. in the sum of $36,825.00 for the Chevron Sign Project as recommended by the Highway Engineer.

On motion by Bakke and seconded by Root, the Board unanimously approved the appointment of Interim Auditor/Treasurer Carrie Huffman, or a designee from her office, to the Extension Committee.

The Board discussed the option of bringing back the Auditor's Warrants. Coordinator Vickerman was asked to send the Board the approved list for the Auditor's Warrants for review.

On motion by Lentz and seconded by Root, the Board unanimously approved the Secretary of State Recount Agreements for the primary and general elections and authorized signature of the same.

Thomas Kaase, Sheriff; Derek Fuglestad, Patrol Sergeant; and Scott McConkey, Office of Traffic Safety Law Enforcement Liaison, were present.

Scott McConkey presented a Toward Zero Death outstanding agency equipment award to Sheriff Kaase and Patrol Sergeant Fuglestad. They were given a handheld Lidar valued at $3,000 - $4,000.

The Citizen's Input portion of the meeting was opened and closed at 3:33 p.m. as no one was present to speak.

Jessica Erickson, Director of Nursing, Community Services, was present.

On motion by Bakke and seconded by Root, the Board unanimously approved Amendment No. 1 to the PH-Doc Maintenance and Support Agreement.

Neva Beier, Social Services Manager, Community Services, was present.

On motion by Dahl and seconded by Bakke, the Board unanimously removed the tabled motion from the June 7, 2016 meeting regarding the Memorandum of Understanding with Mower County.

Discussion ensued regarding the payment structure and attendance options.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the Memorandum of Understanding with Mower County regarding Structured Decision Making training. Wendy Ebner, Social Services Supervisor, will attend both days of the training and Social Workers Elizabeth Fuglestad and Kelli Jo Dornink will each attend one day.

Cristal Adkins, Zoning Administrator, was present.

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-031: Conditional Use Permit for Michael Todd Juzwiak of Dream Acres Farm per the language for Agricultural Tourism Business to conduct a Friday night Pizza Night from May through October

On motion by Root and seconded by Bakke, the Board unanimously approved an access permit for Jim Koenig, Pinicon Farms, York Township, for a new driveway as recommended by the Highway Engineer and Zoning Administrator.

A review of the calendar was done and the following committee reports and announcements were given:
Lentz – Development Achievement Center (DAC); Department of Natural Resources (DNR) Hydrologist with Zach Lind for the ponds. Root/Dahl – Facilities. Dahl – SEMCAC – appointed new audit firm, bus garage is coming along; volunteer drivers needed and 50th anniversary coming up. Bakke – won't be able to make Extension next week; Planning & Zoning – Buffer Law and the items before Board today; Root River One Watershed/One Plan – discussed document that creates the watershed; hearings for the actual plan will be September 7th with open house beginning at 6:30 p.m. at the Stewartville Legion with a public hearing at 7:30 p.m. and then September 8th open house at 6:30 p.m. at Caledonia, location to be determined, with a public hearing at 7:30 p.m. Then the document has to go to MN Board of Water and Soil Resources (BWSR). Water Roundtable – discussed the implementation to get the agencies together and then disperse the funding.

On motion by Lentz and seconded by Root, the Chair adjourned the meeting at 3:55 p.m.

The Board of Appeal and Equalization of Fillmore County met pursuant to MN Statutes on this 14th day of June, 2016 at 6:30 p.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Carrie Huffman, Auditor/Treasurer; Cynthia Blagsvedt, Assessor; Ronald Vikre, Property Appraiser; Brian Hoff, Property Appraiser; Heidi Knepper, Property Appraiser; Philip Eickhoff; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

Chair Prestby called the meeting to order.

The Pledge of Allegiance was recited.

Auditor/Treasurer Huffman provided the Oath to the Board of Appeals and Equalization members.

Assessor Blagsvedt reviewed the role of the Board of Appeals and Equalization.

Assessor Blagsvedt provided a review of the County, stating that there were seven cities and five townships in Fillmore County that held local boards, ten were in compliance with the meeting requirements and there were eleven appeals at the meetings, seven of which were in the City of Lanesboro.

Blagsvedt provided a summary presentation that provided the following information: She reported on the Agricultural Land/Rural Vacant Land, stating that values for the Soils have dropped, noting that type A went from $7,400 to $6,800 and overall the values dropped in range from $1,900 - $7,400 to $800 - $6,800. The Fillmore County Ag Market Value dropped 20%. It was noted that there were 247 Residential sales, 12 Commercial sales and 47 total Agricultural/Rural Vacant Land sales. Blagsvedt stated that Apartments had a 15% increase per unit based on a five year history. New Construction for the townships was $11,579,300 and new construction for the cities was $7,888,200, for a total of $19,467,500. Blagsvedt noted that the overall estimated market value decreased from $4,112,269,700 to $3,505,396,700.

Philip Eickhoff was present to appeal his valuation. Eickhoff noted that he built his affordable senior housing apartments in 2002 in Wykoff. He stated that he has noticed small tax increases with a rather steady valuation over the past few years. He noted that for tax year 2017 the value increased from $353,300 to $407,000, which was an increase of $53,700. He stated that it was explained to him that the last five years of sales were used to determine the 15% increase and his concern was with the fact that only five apartments were sold within that time period, which can lead to significant changes, especially with the variety of types of apartments. He stated that he did attend Wykoff's meeting, however, the Local Board was not held due to the official Board of Equalization member was not in attendance. He asked the Board to consider an adjustment to the value on this property.

Heidi Knepper, Property Appraiser, was before the Board and noted that the Assessor's Office has to review property every five years. She stated that for this property a five year review of sales caused an overall Apartment category increase of 15%. Knepper provided a spreadsheet with the five year sales and also presented comparable townhome style apartments that are located in Rushford similar to those that Mr. Eickhoff is requesting an adjustment for. Knepper asked the Board of Appeals to allow a decrease on the property from $407,006 to $371,089 with the land remaining the same at $41,625 and the improvements (garages and driveways) decrease from $365,400 to 329,464.

On motion by Dahl and seconded by Lentz, the Board unanimously approved to reduce the Eickhoff apartment property valuation from $407,006 to $371,100 with the land remaining at $41,625 and the improvements (garages and driveways) decrease from $365,400 to $329,464.

Brian Hoff, Property Appraiser, presented a property located in Mabel, the Highway 44 Bar & Grill, owned by Orin and Dorothy Haugen. Hoff noted that Mabel had an open book process. He stated that he did do the reassessment process and felt that due to deterioration and depreciation adjustments that a reduction in the property value would be justified. Hoff is recommending an overall decrease on the property from $112,500 to $91,500, which is a reduction of $21,000.

On motion by Dahl and seconded by Root, the Board unanimously approved to reduce the value of the property in Mabel, the Highway 44 Bar and Grill, owned by Orin and Dorothy Haugen from $112,500 to $91,500.

Assessor Blagsvedt had one more item that she would like to discuss with the Board. She stated that the current sales are at 79% for land. She asked the Board to consider a blanket change for Ag, Bare Land and Rural/Vacant Land.

On motion by Bakke and seconded by Lentz the Board unanimously approved a blanket change for Ag, Bare Land and Rural/Vacant Land with a 10% increase for the 2016 sales study to help get the ratio at 89% as recommended by Assessor Blagsvedt.

On motion by Root and seconded by Lentz, the Chair adjourned the Board of Appeal and Equalization meeting at 7:15 p.m.