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June 7

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 7th day of June, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; David Kiehne, Recorder; Kristina Kohn, Human Resources Officer; Ronald Gregg, Highway Engineer; Brett Corson, County Attorney; Thomas Kaase, Sheriff; Bonita Underbakke; John Weiss, Post Bulletin; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the amended agenda.

On motion by Root and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. May 24, 2016 County Board minutes, as presented.
2. Payment of Stantec Consulting Services, Inc. invoice #1052312 in the amount of $1,351.25 for Greenleafton Community Sanitary project professional services for April 9, 2016 through May 6, 2016.
3. Approve Fireworks Permit for Eagle Cliff Campground for July 2, 2016.
4. Approve Fireworks Permit for Sam and Gloria Blakeslee Farm for July 1st, 2nd & 3rd, 2016.

On motion by Root and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Kristina Kohn, Human Resources Officer, was present.

On motion by Root and seconded by Bakke, the Board unanimously approved to change the "Holiday" Policy as recommended by the Personnel Committee. (Policy on file in the Coordinator's Office and to be distributed in accordance with the usual procedures)

On motion by Dahl and seconded by Root, the Board unanimously approved the Coordinator and Attorney to draft a resolution concerning posing a question on the November election ballot asking the public if the Auditor/Treasurer and/or Recorder positions should remain elected or be appointed and to bring the resolution back to the Board at the next meeting.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the new structure of the Auditor/Treasurer's office as recommended by the Personnel Committee.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the voluntary position change for Sherida Newgard from Accounting Technician, Lead, to Accounting Technician, Grade 5/Step 6, effective June 7, 2016 as recommended by the Personnel Committee.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the hire of Carrie Huffman as Interim Auditor/Treasurer and approved the Interim Auditor/Treasurer Agreement as recommended by the Personnel Committee.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the resignation of Julie Schreiber, Accounting Technician, effective June 16, 2016 and thanked her for her service to Fillmore County.

On motion by Dahl and seconded by Root, the Board unanimously approved the hire of Sarah Mensink as replacement Accounting Technician, Auditor/Treasurer's Office, at Grade 5/Step 1, effective Friday, June 24, 2016, as recommended by the Hiring Committee.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the hire of Lori Oehlke as replacement Accounting Technician, Auditor/Treasurer's Office, at Grade 5/Step 1, effective Tuesday, July 5, 2016 as recommended by the Hiring Committee.

On motion by Dahl and seconded by Root, the Board unanimously approved to replace the Account Technician/Case Aide position in Community Services, Public Health Division, from the current posting.

On motion by Dahl and seconded by Root, the Board unanimously approved to advertise for an Income Maintenance Eligibility worker in Community Services, Social Services Division, as recommended by the Personnel Committee.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the hire of Lee Dyreson as Highway Summer Intern in the Highway Department not to exceed sixty-seven (67) working days at Grade 1/Step 1 effective June 13, 2016 as recommended by the County Engineer.

On motion by Root and seconded by Bakke, the Board unanimously approved the hire of Aaron Marschell as a Highway Summer Intern in the Highway Department not to exceed sixty-seven (67) working days at Grade 1/Step 1 effective June 9, 2016 as recommended by the County Engineer.

The Citizens Input portion of the meeting was opened and closed at 10:19 a.m.

The Chair recessed the meeting at 10:20 a.m. and resumed back in session at 10:30 a.m.

Neva Beier, Social Services Manager, was present.

A motion was made by Root and seconded by Dahl, to approve the Memorandum of Understanding (MOU) with Mower County regarding Structured Decision Making training. Discussion ensued and there was a question about the cost associated with the training. Social Services Manager Beier was going to bring back further information.

On motion by Root and seconded by Dahl, the Board unanimously approved to table the motion
concerning the Memorandum of Understanding with Mower County regarding Structured Decision Making training so more information can be obtained.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the Zumbro Valley Health Center Service Agreement for Community Support Program Services for an Adult Case Manager/Mental Health Practitioner from July 1, 2016 through December 31, 2016.

Thomas Kaase, Sheriff, was present.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the annual renewal of the 2016 State of MN County Boat and Water Safety Grant Agreement for $1,564.00.

Ronald Gregg, Highway Engineer, was present.

On motion by Dahl and seconded by Bakke, the Board unanimously approved advertising for the resurfacing of County State Aid Highway No. 11 north of TH 30. This will be a joint project with Winona County as recommended by the Highway Engineer.

On motion by Dahl and seconded by Lentz, the Board unanimously approved to add Interim Auditor/Treasurer Huffman to all bank accounts and remove all staff that are no longer with the Auditor Treasurer's office and asked for a recommendation to come back to the Board regarding other signors.

A review of the calendar was done and the following committee reports and announcements were given:
Local Government Round Table – tomorrow; Airport meeting is scheduled for July 5th right after the Board meeting. Bakke and Vickerman reported on AMC Spring District 9 meeting held in Houston County; Candidates for AMC 2nd Vice President were announced; discussed updates to their website that county officials can use to access information; new capability for links directly to Legislators; Zoning legislation was approved and the County can opt out of the "Granny Pods" legislation by resolution by September 1st; Bakke went through the other legislative updates. Lentz – Economic Development Authority (EDA) met last week and CHS advisory Board. Root and Bakke – Greenleafton project walk through. Root – Cherry Grove Community Meeting working on process and looking at locating wells. Root/Prestby - Solid Waste Meeting – Waste Management came back with increased costs for services. Solid Waste Administrator was instructed to go back for continued negotiation. Dahl/Prestby – Personnel meeting. Veterans Dedication Ceremony was attended by Prestby, Dahl, Bakke and Lentz.

On motion by Lentz and seconded by Root, the Chair adjourned the meeting at 11:14 a.m.