The Board of County Commissioners of Fillmore County, Minnesota met in special session this 24th day of May, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Shirl Boelter, Auditor/Treasurer; Jon Martin, Solid Waste Administrator; Brett Corson, County Attorney; Jessica Erickson, Director of Nursing; Ronald Gregg, Highway Engineer; Pam Schroeder, Business Manager/Airport Manager; Thomas Kaase, Sheriff; David Kiehne, Recorder; Kristina Kohn, Human Resources Officer; Bonita Underbakke; Will Mensink; Bill Wright; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Root and seconded by Lentz, the Board unanimously approved the amended agenda.
On motion by Dahl and seconded by Lentz, the Board unanimously approved the following Consent
1. May 10, 2016 County Board minutes, as presented.
2. Merit increase for Diane Strahl, Merit Office Support Specialist, to Merit Grade 22/Step 4(D) effective April 24, 2016 as recommended by the Social Services Manager.
3. Merit increase for Teri Root, Eligibility Worker, to Merit Grade 28/Step 3(C) effective May 23, 2016 as recommended by the Social Services Manager.
4. Temporary One Day Liquor License for Preston Servicemen's Club for event at Berwood Hill Inn event on June 18, 2016.
On motion by Bakke and seconded by Root, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Brett Corson, County Attorney, was present.
Attorney Corson presented an update on the agreement with Waste Management.
On motion by Dahl and seconded by Bakke, the Board unanimously approved to proceed with the proposed Waste Management agreement, noting the extension until October 31st, 2016, as presented by Attorney Corson.
On motion by Root and seconded by Dahl, the Board unanimously approved the purchase of a desk top computer in the sum of $675.00 and four computer monitors in the total sum of $527.48 for the Attorney's Office as recommended by the Technology/Land Records/GIS Committee to be paid from Forfeiture Funds.
Jessica Erickson, Director of Nursing, was present.
On motion by Dahl and seconded by Root, the Board unanimously approved the appointments of Jason Marquardt, Emergency Medical Technician (EMT), District 5, and Ann Lechner, Pharmacist, District 3, to the Community Health Services (CHS) Task Force.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the purchase of four (4)
tablets from ByteSpeed for $879.00 each in the total amount of $3,516.00 as recommended by the
Technology/Land Records/GIS Committee.
On motion by Dahl and seconded by Lentz, the Board unanimously approved the Statewide Health Improvement Program (SHIP) grant purchases for raised garden beds projects for local nursing homes and assisted living facilities as recommended by the Director of Nursing.
The Director of Nursing gave an update on the County health ranking.
On motion by Dahl and seconded by Root, the Board unanimously approved the medical director contract with Dr. Stephanie Jakim with attorney approval and signature of same.
The Citizen's Input portion of the meeting was opened and closed at 9:34 a.m. as no one was present to
Ronald Gregg, Highway Engineer, and Pam Schroeder, Highway/Airport Offices Manager, Will Mensink and Bill Wright were present.
On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-028: Acceptance of Bridge Bonding Grant for the bridge replacement on CSAH 1, SAP 023-601-027 over Deer Creek in the amount of $250,000
On motion by Dahl and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-029: Acceptance of Bridge Bonding Grant for the bridge replacement on CSAH 1, SAP 023-601-028 over Bear Creek in the amount of $250,000
Highway Engineer Gregg was thanked by the commissioners for an excellent job done in seeking those dollars for the bridge replacement projects.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the Master Agreement for Professional Services with Bolton & Menk, Inc. for the Fillmore County Airport for future airport planning, engineering and construction services.
The following committee report was given: Bakke/Prestby - Highway Committee: discussed the following projects in process: Sumner Township Bridge on Raven Road, CSAH 25 Bridge Replacement, Chevron Project, CSAH 23 Bridge Replacement, CSAH 1 reconstruction, Local Option Sales Tax (LOST) project, CR115 and LOST chip seal projects; discussed CSAH 4 bridge which was damaged and closed for repairs and discussed dust control for CSAH 1 project.
Discussion ensued regarding the detour for the County 1 reconstruction project.
Thomas Kaase, Sheriff, was present.
On motion by Bakke and seconded by Dahl, the Board unanimously approved for Kevin Beck, Emergency Manager, to attend the First Net Training on June 6-10, 2016 to be paid for through the Southeast Radio Board funding as recommended by the Law Enforcement Committee.
On motion by Dahl and seconded by Root, the Board unanimously approved to advertise for bids on the 2006 Chevy Impala, unmarked squad car, as recommended by the Sheriff.
Sheriff Kaase gave an update on the upcoming jail inspection which will probably be in June and the kitchen updates which need to be done, to include countertops, table, etc.
Sheriff Kaase also gave an update regarding the grant for 800 MHz radios for the local fire departments. Canton has moved forward with the use of the 50/50 match grant dollars for their fire department. If all fire departments participated, the 50% match would be $78,940.
The Chair recessed the meeting at 10:20 a.m. and resumed back in session at 10:27 a.m.
Shirl Boelter, Auditor/Treasurer, was present.
On motion by Root and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-030: Sponsorship of the Bluff Valley Riders, Mabel-Canton Trail Busters, Hiawatha I & II and Tri-County Trailblazers snowmobile clubs for the 2016/2017 season and authorize signature of the same by Auditor/Treasurer
On motion by Bakke and seconded by Root, the Board unanimously approved the signature of the Grant Contract Amendment for the Canfield Creek Bridge, Project #0008-13-C, to extend the grant until June 30, 2017.
On motion by Root and seconded by Bakke, the Board unanimously approved the signature of the Election Service Agreement with SeaChange Print Innovations for election ballot printing.
Auditor/Treasurer Boelter reviewed the recount process agreements with the Secretary of State which will come before the Board in the future.
Kristina Kohn, Human Resources Officer, was present.
Discussion was held concerning the process to place a question on the general election ballot regarding the Auditor/Treasurer and Recorder positions as to whether the positions should be appointed or continue to be elected positions.
Discussion ensued regarding an interim Auditor/Treasurer.
On motion by Dahl and seconded by Lentz, the Board unanimously approved that all of the remaining Auditor/Treasurer office staff, which consists of Sherida Newgard, Carrie Huffman, Julie Schreiber and Cindy Johnson, will be signors on checks. All warrants will go through the Commissioners' warrants besides those that cannot, due to data privacy (Social Services), and the Coordinator's Office will provide support for the office.
The Memorandum of Understanding with Local #49 regarding "Holidays" was discussed. Discussion occurred regarding the fact that the intent of the Christmas Eve holiday was to give employees a half a day off when Christmas Eve fell on a work day. It was noted that the floating holiday was removed to allow the use of the Christmas Eve ½ day holiday. It was noted that the floating holiday should have been removed when Paid Time Off was implemented. By consensus, the Board sent the Christmas Eve Holiday regarding non-union employees back to the Personnel Committee and asked to have the Memorandum of Understanding for the 49ers tabled until the Christmas Eve holiday can be revisited.
On motion by Root and seconded by Lentz, the Board unanimously approved the Memorandum of Understanding "Resource Sharing" with Local #49.
A review of the calendar was done and the following committee reports and announcements were given:
Bakke – Planning Commissioner changing Shoreland Ordinance to match Buffer Ordinance and approved Conditional Use Permit for Dream Acres. Bakke is disappointed that the legislation session ended without a bonding bill or transportation bill. Dahl also shared discussion regarding the legislative session.
On motion by Bakke and seconded by Dahl, the Board unanimously approved to amend the agenda due to an emergency at the Jail with the hot water heater breaking down and a gas odor is in the jail.
Sheriff Kaase and Building Maintenance Supervisor Schultz were present and stated that the hot water heater needs to be replaced or an alternative solution such as a storage tank for the new boiler needs to be explored as it is down and not operating. At this time, unsure of the cost associated.
On motion by Bakke and seconded by Lentz, the Board unanimously approved for Schultz to get the water heater issue resolved.
The following committee reports and announcements continued: District meeting is June 6th and Dahl does not feel he can get that day off. Root – Corrections Task Force discussed school education. Dahl – reminded commissioners about Joint Board of Health. Prestby/Lentz – Technology/Land Records/GIS reviewed balances, centralized computer software. Lentz – SMART, due to funding not much action.
On motion by Lentz and seconded by Root, the Chair adjourned the meeting at 11:54 a.m.