The Board of County Commissioners of Fillmore County, Minnesota met in special session this 26th day of April, 2016 at 9:00 a.m. in the Commissioners' Boardroom, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Shirl Boelter, Auditor/Treasurer; Anthony Webber, Chief Deputy Sheriff; Brett Corson, County Attorney; Jon Martin, Solid Waste Administrator; Ronald Gregg, Highway Engineer; Pam Schroeder, Highway/Airport Office Manager; Brent Kohn, Highway Maintenance Supervisor; Kristina Kohn, Human Resources Officer; Bonita Underbakke; Doug Brenna; Eric Brenna; Daniel Moulton; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Root and seconded by Lentz, the Board unanimously approved the amended agenda.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the following Consent Agenda:
1. April 12, 2016 County Board minutes, as presented.
2. Approve BreDun, LLC dba Old Barn Resort & Golf Course On-sale and Sunday Liquor License from May 1st, 2016 through May 1st, 2017.
On motion by Dahl and seconded by Root, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Brett Corson, County Attorney, was present.
County Attorney Corson informed the Board that the County received a letter from Waste Management dated March 22, 2016 stating that they wanted to terminate the agreement they have with Fillmore County for Landfill Services and Recycling, Processing and Marketing Services, effective April 30, 2016. A response was provided by County Attorney Corson to Waste Management regarding the terms of the agreement. Corson noted that the Board could do the following: accept termination regarding the agreement and use another company; work with Waste Management regarding increase in costs and extending the contract; or the final option would be to hold Waste Management accountable for the existing agreement. The Board authorized County Attorney Corson to contact Waste Management regarding the Board's intent to get another hauler in place temporarily if Waste Management is not willing to negotiate a temporary basis at the same rate.
On motion by Bakke and seconded by Dahl, the Board unanimously approved to authorize the use of Harter's Quick Clean-Up for temporary service if needed.
Bakke stated that County Attorney Corson, Solid Waste Administrator Martin and the Solid Waste Committee should discuss tracking any costs related to the temporary service for lawsuit purposes, start the request for proposal process and ask County Attorney Corson to prepare information for a possible closed meeting on May 3rd.
The Citizen's Input portion of the meeting was opened and closed at 9:41 a.m. as no one was present to speak.
County Attorney Corson gave an update on the Zoning court cases. He reviewed the court cases noting that they started as criminal cases and were moved to civil cases. It was noted that the court ruled in the County's favor in both cases that have been tried; noting that they must obtain the necessary building permits and permits for a wastewater system. The restraining orders will stay in place and all permits must be obtained by July 1, 2016. If not in compliance by July 1st, it would go back before the Court for the next steps.
Ronald Gregg, Highway Engineer, was present.
On motion by Bakke and seconded by Dahl, the Board unanimously approved to transfer the Fillmore County Airport entitlement to the City of Blue Earth Airport and approved the repayment agreement with the Board Chair signing the document.
On motion by Root and seconded by Dahl, the Board unanimously approved the following quotes for improvements to the Highway Shop in Peterson: Rye Construction to tear off the old steel and replace with new 29 gauge steel in the sum of $7,485.16 and Expert Insulation for R-50 Total Fiberglass Blown Insulation in the sum of $2,112.00 as recommended by the Highway Engineer.
The reconstruction bids for CSAH 1 were reviewed and the award of the project will be held until the possible availability of State bridge bonding.
On motion by Root and seconded by Bakke, the Board unanimously approved to award the contract for the Local Option Sales Tax (LOST) Sealcoat projects as follows:
• Low bid of $173.738.20 from Fahrner Asphalt Sealers LLC for LOST-5P-1, LOST-25P and LOST- 25P-1A as recommended by the Highway Engineer
The following committee report was given: Prestby and Bakke – Highway Committee report, the Highway Engineer is being requested to seek out bids for County 15 as it was recommended to be added to projects this year. Two state park road projects one in Rushford and one for the Lanesboro Fish Hatchery. Discussed the cost of a GPS system that can hook up to the hydraulics for the truck and measure the amount of sand and salt used and other data and analytics that would be important for the maintenance system. Update on Sumner Bridge project, should be complete in two weeks. County State-Aid Highway (CSAH) 25 bridge replacement, should be paving next Tuesday.
Kristina Kohn, Human Resources Officer, was present.
On motion by Lentz and seconded by Root, the Board unanimously approved the resignation of Heidi Jones, Accounting Technician, effective May 2, 2016 and thanked her for her years of service to Fillmore County.
On motion by Dahl and seconded by Lentz, the Board unanimously approved the transfer/hire of Carrie Huffman, as Accounting Technician/Case Aide in Public Health at Grade 5/Step 5, effective May 12, 2016 as recommended by the Hiring Committee.
On motion by Bakke and seconded by Root, the Board unanimously approved the hire of Nicole Lanz as a Social Worker for Public Health at Grade 9/Step 1, effective May 27, 2016 as recommended by the Hiring Committee.
On motion by Root and seconded by Lentz, the Board unanimously approved the hire of Margaret Lyngholm as a 0.5 FTE Registered Nurse at Grade 9/Step 2, effective May 24, 2016 as recommended by the Hiring Committee.
On motion by Dahl and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-020: Educational grant from Winneshiek County Solid Waste Agency
A review of the calendar was done and the following committee reports and announcements were given:
Bakke: Basin Alliance – a culvert survey was done and will be submitted to the Highway Engineer, discussed dams and the maintaining and/or removal of dams. Lentz: noted that he attended Development Achievement Center (DAC) and Southeastern Minnesota Emergency Medical Services Joint Powers Board. Root: Cherry Grove Small Community Wastewater meeting and Extension – discussed Farm Safety Day.
Bobbie Vickerman presented an update on the Human Resources training she attended on April 21st and 22nd.
On motion by Dahl and seconded by Lentz, the Chair adjourned the meeting at 10:40 a.m.