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April 12

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 12th day of April, 2016 at 9:00 a.m. in the Commissioners' Boardroom, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Shirl Boelter, Auditor/Treasurer; Sam Smith, Community and Economic Development Associates (CEDA); Pam Schroeder, Highway/Airport Office Manager; Ronald Gregg, Highway Engineer; Brent Kohn, Highway Maintenance Supervisor; Kristina Kohn, Human Resources Officer; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Root and seconded by Lentz, the Board unanimously approved the amended agenda.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the following Consent Agenda:
1. April 5, 2016 County Board minutes, as presented.
2. Payment of 1st quarter 2016 invoice of $14,769.77 to Mayo Clinic for medical examiner/autopsy services in accordance with agreement and 2016 budget.
3. Payment of SELCO 2nd quarter invoice for $54,827.25 in accordance with agreement.
4. Merit increase for Sylvia Leitzen, Case Aide, to Merit Grade 26/Step 6, effective April 11, 2016 as recommended by the Social Services Manager.
5. Merit increase for Christina Bakken, Social Worker, to Merit Grade 32/Step 3, effective April 11, 2016 as recommended by the Social Services Manager.
6. Renewal of Liquor "On Sale" and "Sunday" sale license for Root River Country Club through 1/31/17.

On motion by Bakke and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Sam Smith, Economic Development Authority (EDA) Director, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to pursue three (3) outstanding EDA Revolving Loans that are in default by allowing a ninety (90) day timeframe to bring the loans current, then bring the action back before the Board before allowing the Economic Development Authority Director and County Attorney to pursue legal action for recovery as outlined in the promissory notes.

Discussion was held on adopting a resolution endorsing the Fillmore County EDA's application for United States Department of Agriculture (USDA) Rural Development Revolving Loan Fund capitalization grant in the amount of $375,000 with a $125,000 County match. Discussion ensued regarding collections, amount, levy dollars, etc. The Board asked EDA Director Smith to find out more about the $125,000 match and provide a proposal as to where those dollars would come from. No action was taken.

Discussion was held concerning adoption of a resolution to establish the Fillmore County Broadband Alliance with the Fillmore County EDA and administering the same.

On motion by Lentz and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-018: Endorsing establishment of the Fillmore County Broadband Alliance and authorizing the Fillmore County EDA to administer the same

The Citizen's Input portion of the meeting was opened and closed at 9:53 a.m. as no one was present to speak.

Kristina Kohn, Human Resources Officer, was present.

On motion by Dahl and seconded by Lentz, the Board unanimously accepted the resignation of Michael Fort, Intermittent Deputy Sheriff, effective April 19, 2016 and thanked him for his service.

On motion by Root and seconded by Dahl, the Board unanimously approved to complete a Request for Proposal for County Health Insurance as recommended by the Benefits Committee.

On motion by Dahl and seconded by Bakke, the Board unanimously accepted the request to retire from Kandace Johnson, Finance Officer, effective April 29, 2016 and thanked her for her many years of service and dedication to Fillmore County.

On motion by Dahl and seconded by Bakke, the Board unanimously approved to advertise internally and externally for an Accounting Technician position, Auditor/Treasurer's Office, as recommended by the Personnel Committee. Applications will be received in the Coordinator's Office until position is filled.

Ronald Gregg, Highway Engineer, was present.

On motion by Lentz and seconded by Dahl, the Board unanimously approved to award the bids for the following aggregate rock hauled by the County to Bruening Rock Products at the recommendation of the County Engineer and at the low bids as follows: (Abstract of bids on file at the Highway Office)
● 3,969.0 tons for CR 104, in Pilot Mound Township at the low bid of $7.339/unit for a total of $29,128.49 for material
● 5,292.0 tons for CR108 (from TH 16 to CSAH 10, Holt Township) at the low bid of $6.999/unit for a total of $37,038.71 for material
● 4,630.5 tons for CSAH 16E (from TH 52 to CSAH 32, Preston and Amherst Townships) at the low bid of $7.339/unit for a total of $33,983.24 for material
● 5,386.5 tons for CSAH 21 (Goodview Dr to TH 30, Carrolton and Pilot Mound Townships) at the low bid of $6.999/unit for a total of $37,700.11 for material
● 5,575.5 tons for CSAH 38 (CSAH 1 to CSAH 4, Sumner and Spring Valley Townships) at the low bid of $7.339/unit for a total of $40,918.59 for material

On motion by Bakke and seconded by Lentz, the Board unanimously approved to award the bids for the following aggregate rock hauled by the County to Milestone Materials at the recommendation of the County Engineer and at the low bids as follows: (Abstract of bids on file at the Highway Office)
● 1,228.5 tons for CR 110 (CSAH 14 to CSAH 15, Carimona Township) at the low bid of $6.74/unit for a total of $8,280.09 for material
● 3,780.0 tons for CSAH 6 (TH 52 to CSAH 11, Chatfield Township) at the low bid of $6.87/unit for a total of $25,968.60 for material
● 4,347.0 tons for CSAH 20E (CSAH 9 to CSAH 15, Bristol Township) at the low bid of $6.62/unit for a total of $28,777.14 for material

On motion by Dahl and seconded by Lentz, the Board unanimously approved to award to all bidders by contractor (Class II quarry rock) with additional charge for contractor loading county trucks from stockpile on a per ton basis at the recommendation of the County Engineer as follows: (Abstract of bids on file at the Highway Office)
● $6.00/unit by contractor with an additional charge of $.25/unit for Contractor loading County trucks from stockpile to Orval Sorum & Sons
● $6.99/unit by contractor with an additional charge of $.10/unit for Contractor loading County trucks from stockpile to Bruening Rock Products
● $6.35/unit by contractor with an additional charge of $.25/unit for Contractor loading County trucks from stockpile to Milestone Materials

Chair Prestby recessed the meeting at 10:04 a.m. pursuant to reconvening for an update to the Capital Improvement Plan public hearing. The Board resumed in session for the purpose of holding a public hearing for an update to the Capital Improvement Plan.

Ronald Gregg, Highway Engineer, reviewed the updated Capital Improvement project list. Discussed the paving and chip seal process. Spending the dollars up front rather than prolonging and spending later at a higher cost.

Chair Prestby closed the public hearing at 10:32 a.m. and resumed back in regular session.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the update to the Capital Improvement Plan as recommended by the Highway Engineer.

Ronald Gregg, Highway Engineer, continued.

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-019: Accepting State Bonding Funds for SAP 023-623-025 for bridge that was washed out in the 2013 flood event

Thanks was given to Pam Schroeder, Highway/Airport Office Manager, for pursuing the grant dollars.

On motion by Bakke and seconded by Dahl, the Board unanimously accepted the low bid for a WRT-15 Pull Type Pneumatic Tire Roller from Swanson Equipment Companies at the low bid of $19,000 which includes shipping as recommended by the Highway Engineer.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the 2015 Feedlot Program – Natural Resources Block Grant in the amount of $74,336 and authorized signature of the same.

On motion by Root and seconded by Dahl, the Board unanimously approved the 2016 budget amendments based on prior Board action.

A review of the calendar was done and the following Committee reports and announcements were given: Bakke – Township Annual Meeting, felt the department heads did a good job answering questions that were asked; concerned with an email received regarding Radio Board membership payment not being received. Lentz – Development Achievement Center (DAC), Emergency Board, and Township Annual Meeting. Root – Township Annual Meeting. Dahl – SEMCAC – officers were elected, discussed grant options, business model and finances. Prestby/Dahl – Benefits Committee discussed benefits and asked to do a request for proposal on insurance option; and Personnel - discussed advertisement for Accounting Technician.

On motion by Lentz and seconded by Dahl, the Chair adjourned the meeting at 10:55 a.m.