The Board of County Commissioners of Fillmore County, Minnesota met in special session this 5th day of April, 2016 at 9:00 a.m. in the Commissioners' Boardroom, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Shirl Boelter, Auditor/Treasurer; Ronald Gregg, Highway Engineer; Thomas Kaase, Sheriff; Anthony Webber, Chief Deputy Sheriff; Kevin Beck, Emergency Manager/Assistant Jail Administrator; Neva Beier, Social Services Manager; Kristina Kohn, Human Resources Officer; Bonita Underbakke; George Spangler; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
On motion by Lentz and seconded by Root, the Board unanimously approved the amended agenda.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the following Consent Agenda:
1. March 22, 2016 County Board minutes, as presented.
2. Payment of 1st quarter invoice for 2016 in the amount of $9,352.50 to Community and Economic Development Associates for economic development staffing services.
3. Payment of 2nd quarter invoice for 2016 in the amount of $9,352.50 to Community and Economic Development Associates for economic development staffing services.
4. Renewal of Eagle Bluff Consumption and Display permit effective April 1, 2016 through April 1, 2017.
5. Approval of gambling permit for Preston Area Chamber of Commerce for raffle for Preston Trout Days with drawing on May 22, 2016.
On motion by Bakke and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Shirl Boelter, Auditor/Treasurer, was present.
On motion by Bakke and seconded by Root, the Board unanimously approved the 2015 Fund Type Determination with one change to decrease the Park Fund by the 2015 mowing costs as recommended by Finance Committee.
Cristal Adkins, Zoning Administrator, was present.
On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-014: Amendment to the Fillmore County Zoning Ordinance, Section 405.04, Damage to non-conforming structures
On motion by Lentz and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2016-015: Amendment to the Fillmore County Zoning Ordinance, adding a new definition for Aquaculture
A review of the calendar was done and the following committee reports and announcements were given: Lentz - EDA – topics will be on the next board meeting for revolving loans and broadband; Bakke – Small Community Wastewater Committee – discussed possible contract with one engineer, public meeting for Cherry Grove, some issues with Greenleafton; Prestby – Zumbro Valley had audit report; and Prestby/Dahl – Finance Committee met and discussed the item already presented.
The Citizens' Input portion of the meeting was opened at 9:31 a.m. George Spangler noted that he had reviewed the notes of the EDA meeting. He was concerned with the request that was made to intervene and facilitate permitting for Spring Valley ponds. He stated he has a background in fisheries and has concerns as he has not heard any more information on the Spring Valley possible operation since September. Commissioner Bakke addressed some of the concerns noting that today they just added a definition for aquaculture. He noted that any proposed plans would have to go through the permitting process and would probably need a conditional use permit for this type of facility. The Citizens' Input portion of the meeting was closed at 9:49 a.m.
Neva Beier, Social Services Manager, was present.
On motion by Dahl and seconded by Lentz, the Board unanimously approved the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies and authorized signature of same as recommended by the Social Services Manager.
Thomas Kaase, Sheriff, was present.
Sheriff Kaase provided a summary of squad technology and the funding necessary to implement the project, which would provide mobiles for nineteen (19) squads. The total project cost is $188,201.93. Discussion ensued regarding the efficiency and service gained from this investment. Sheriff Kaase asked the Board to approve a grant in the amount of $62,020.49 for the project. He asked to use the $30,000 that was earlier designated for court security but was placed in the General Fund, Unallocated Operating Expense line item, in the budget. He also stated that he would offer items that are in his 2016 budget to fund the project as follows: Transport Van $19,000, Emergency Management half of vehicle $9,500 and $10,000 from Sheriff vehicles. This totals $38,500 from his current budget. With the contracted cities cost share of $33,205.60, he noted that there will still be an additional amount of $24,475.84 that would be needed to fund the project. It was stated that these dollars could come from the General Fund, Unallocated Operating Expense budget line item, which is the account that the Board placed the dollars associated with items that were removed from budgets and set aside for possible uses approved by the Board for 2016.
On motion by Lentz and seconded by Root, the Board unanimously approved the following funding for the squad technology: accept the grant in the amount of $62,020.49 and authorize signature of the same, authorize the $38,500 presented by the Sheriff to be used from his budget, and authorize $54,475.84 of the Allocated Operating Expense account from the General Fund.
Sheriff Kaase discussed the establishment of the eligibility list for part-time jailers and part-time dispatchers. Board members stated that they were supportive of advertising for the lists as long as current hiring process is used. Sheriff Kaase stated that he has testing and other processes that he plans to use to determine eligibility for the lists. Bakke noted that if Sheriff Kaase intends to exercise the rights based on statutes and hire with his own process; that he needs to have a policy approved by the Board for that process. Vickerman noted that we can add some testing to the existing process if that is what the Sheriff needs; but would like to have consistency in the hiring practices. Prestby would like to see the statute where the Sheriff has the authority to hire.
On motion by Root and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2015-016: Proclamation of April being National Child Abuse Prevention Month
On motion by Dahl and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2015-017: Proclamation of April 10 through April 16, 2016 being National Public Safety Telecommunications Week
The Chair recessed the meeting at 10:45 a.m. and reconvened back in session at 10:52 a.m.
Kristina Kohn, Human Resources Officer, was present.
On motion by Lentz and seconded by Dahl, the Board unanimously approved to advertise for an Information Systems Intern not to exceed twelve (12) weeks at Grade 1/Step 1 as recommended by the Technology/Land Records/GIS Committee.
Kohn presented a draft Memorandum of Understanding with the Local #49 regarding resource sharing. Discussion ensued. Suggestion from Bakke is to eliminate #2 which requires staff to contact all members and asked to have the Shop Foreman, Mechanic and Sign Technician as the ones that would have to be contacted, due to Highway Maintenance staff already being on their routes. A motion was made by Lentz and seconded by Bakke to deny the Memorandum of Understanding. The Board asked Kohn to work with the Union Representative to discuss the suggestions made by the Board. The Chair called for a vote: Commissioners voting "aye": Prestby, Dahl, Root, Lentz and Bakke. Commissioners voting "nay": None. The motion carried.
On motion by Dahl and seconded by Root, the Board unanimously approved the purchase of a $10,000 block of time for $9,000 (10% discount) through Marco for computer services that is in the budget as recommended by the Technology/Land Records/GIS Committee.
On motion by Dahl and seconded by Bakke, the Board unanimously approved to expend grant funds from the Veteran Services grant for the front office desk furniture for the Veteran's Office in the amount of $4,683.00 from Beckley's as recommended by the Veteran Services Officer and authorized by the State.
On motion by Bakke and seconded by Lentz, the Chair adjourned the meeting at 11:19 a.m.