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March 22

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 22nd day of March, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Shirl Boelter, Auditor/Treasurer; Michael Frauenkron, Feedlot Officer/Zoning Technician; Jason Marquardt, Veteran Services Officer; Neva Beier, Social Services Manager; Ronald Gregg, Highway Engineer; Thomas Kaase, Sheriff; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Root and seconded by Dahl, the Board unanimously approved the agenda.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. March 8, 2016 County Board minutes, as presented.
2. Successful completion of probation for Amy Hershberger, Office Support Specialist Sr., effective March 27, 2016 as recommended by the Social Services Manager.
3. Successful completion of probation for Christina Bothun, Office Support Specialist Sr., effective March 13, 2016 as recommended by the Social Services Manager.
4. Successful completion of probation for Traci Corson, Social Worker, effective March 27, 2016 as recommended by the Social Services Manager.
5. Merit increase for Amy Hershberger to Merit Grade 24/ Step 2(B) effective March 27, 2016 as recommended by the Social Services Manager.
6. Merit increase for Christina Bothun to Merit Grade 24/ Step 2(B) effective March 13, 2016 as recommended by the Social Services Manager.
7. Merit increase for Traci Corson to Merit Grade 32/ Step 2(B) effective March 27, 2016 as recommended by the Social Services Manager.
8. Renewal of Consumption and Display permit and 3.2 Malt Liquor license renewal for Preston Golf and Country Club for April 1, 2016 to April 1, 2017.

On motion by Bakke and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Michael Frauenkron, Feedlot Officer/Zoning Technician, was present.

Frauenkron reviewed the 2015 Feedlot program year-end report. Commissioner Bakke asked about the goals on the work plan and how they correlate with the performance report.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the 2015 Annual County Feedlot Officer and Performance Credit Report and authorized signature of same.

On motion by Root and seconded by Bakke, the Board unanimously approved payment of 2nd quarter invoice of $100,515.00 to Olmsted County Community Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2016 appropriation in accordance with Joint Powers Agreement.

On motion by Dahl and seconded by Root, the Board unanimously approved the appointment of Steve Heusinkveld, District III, to the Fillmore County Corrections Task Force Committee with the term to expire December 31, 2022.

On motion by Bakke and seconded by Root, the Board unanimously approved the appointment of Daniel Dornink, Deputy Sheriff, to the Benefits Committee as recommended by Law Enforcement Labor Services.

Vickerman noted that the Law Enforcement Labor Services has withdrawn their grievance regarding the County discontinuing the short-term disability insurance.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the closure of almost one block of Coffee Street East (County 8), starting at the Parkway/250 intersection, on Saturday, May 14, 2016 from 8:00 a.m. to 7:00 p.m. for a special event as requested by the City of Lanesboro and approved by the Highway Engineer.

On motion by Dahl and seconded by Root, the Board unanimously approved the request to move the public hearing for the Highway Capital Preservation Plan from April 5, 2016 to April 12, 2016 at 10:00 a.m. due to publishing requirements.

Jason Marquardt, Veteran Services Officer, was present.

On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-011: Support of Veterans Home in Fillmore County

A review of the calendar was done and the following committee reports and announcements were given:
Bakke – Activities – discussed the overlapping of Wellness and Activities, planning food shelf fundraiser, Christmas party, Christmas for kids, cookout, and events to bring departments and employees together; Planning Commission – discussed compliance of properties and ordinance regarding non-conforming uses and then later the exception. Aquaculture definition needed to be added. Agricultural tourism business will be discussed next month; Soil and Water Conservation District (SWCD) and Southeast Water Resources Board – well sealing for abandoned wells, Southeast Water Resources Board – Staff has been studying a small area of the region and asked to seek grants for further studies. Group is concerned with the continuation of studying locations, asked instead to seek dollars to help seal wells in those areas. SWCD – Looking into remote sensing for transect surveys for compliance of cover after planting. Pilot project where staff will physically do testing, then the satellite will monitor same location and see what they pick up for compliance.

The Citizen's Input portion of the meeting was opened and closed at 9:30 a.m. as no one was present to speak.

Ronald Gregg, Highway Engineer, was present.

On motion by Dahl and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-012: Final payment of $18,645.61 to Midwest Contracting, LLC for SAP 23-602-020, Bridge #23K26 on CSAH 2, Sumner Township

On motion by Root and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-013: Final payment of $17,432.33 to Midwest Contracting, LLC for SAP 23-602-021, Bridge #23K27 on CSAH 2, Sumner Township.

On motion by Dahl and seconded by Root, the Board unanimously approved the request to advertise for three preservation projects that are in the County's ½ cent option sales tax program as recommended by the Highway Engineer.

Committee reports and announcements continued: Prestby/Bakke – Highway – reviewed projects, discussed County 1 and the funding related with targeted start date of June, updated local options sales tax preservation list, reviewed meeting with DOT regarding the Old Barn Bridge and recommended changing the date of the public hearing to April 12, 2016.

Thomas Kaase, Sheriff, was present.

On motion by Dahl and seconded by Lentz, the Board unanimously approved payment of the 2016 annual membership contribution of $1,000 to the Southeast Minnesota Regional Radio Board as recommended by the Sheriff.

On motion by Dahl and seconded by Bakke, the Board unanimously approved payment of the 2016 annual membership/participation dues of $6,000 to the South East Minnesota Violent Crime Enforcement Team as recommended by the Sheriff.

Neva Beier, Social Services Manager, was present.

On motion by Dahl and seconded by Root, the Board unanimously approved the Minnesota State/County Child Support Program Cooperative Agreement for two years as recommended by the Social Services Manager, pending review by the County Attorney.

On motion by Root and seconded by Bakke, the Board unanimously approved the County IV-D Child Support Cooperative Arrangement with Fillmore County Offices of Human Services, County Sheriff and County Attorney for two years as recommended by the Social Services Manager, pending review by the County Attorney.

On motion by Root and seconded by Dahl, the Board unanimously approved the Memorandum of Understanding for the Southeast Minnesota Accountable Health Communities Coalition (eleven counties) with Mayo Clinic to align clinical and community services for a regional grant application as recommended by the Social Services Manager.

Committee reports and announcements continued: Lentz – Development Achievement Center, Wellness, Technology, SE Emergency Services; Root – Township meetings, questions regarding police technology; Dodge-Fillmore-Olmsted – new officers, discussed truancy and budget. Dahl – SEMCAC noted that sequestering is a continuing case of budget cuts each year, this is currently happening with HeadStart; and Vickerman – Technology five year plan.

On motion by Lentz and seconded by Root, the Chair adjourned the meeting at 10:13 a.m.